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There are 2 alternative ways to process new member applications.
Method 1 - Do it online with a credit
card
Note that this method
cannot be used for reinstatements, dual or transfer members.
The easiest way is to register new members is do it
online by
going to the
Club Business section of the TI website, using your club number as "Login" and your club password.
(If you have lost your password, send an
email requesting this to WHQ.) Complete
the new member's details in the online form and then complete the
transaction by having the cost debited to a member's Visa, MasterCard or
American Express credit card.
Method 2 - Using post or fax
A
New Member Form 400 must be used. You can download and print a Form 400 here. This method must be used for reinstatements, dual or transfer members.
A club can submit
payment for each new member by asking for the cost to be debited to a
member's Visa, MasterCard or American Express credit card. (The Form 400
has space for this credit card information.) If using the new member's
credit card, have the member pay the remainder of the Club's normal joining
fee separately to the club. If using a club officer's credit card, the
club should arrange reimbursement when the officer's credit card statement
is received. Ensure you provide the name as it appears on the card, the card
number and the card's expiry date. When completed, you have 3 options
-
Fax the Form 400
(both pages) directly to Toastmasters International at 0015 1 949 858
1207.
-
Post the Form 400
directly to
Toastmasters
International
P.O. Box 9052
Mission Viejo, CA, 92690,
U.S.A.
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Fax or post the form to the
District 70 Membership Returns Officer. The Membership Returns Officer
will check the form for completeness and then forward it to TI together
with forms from other clubs. Send to
Membership Returns
Officer
113 Manning Road
Woollahra, NSW 2025 (Fax 9327 6103)
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Each
Club President will receive a Dues Renewal Invoice. This is a
single document that incorporates a membership list and payment method. No
copies or attachments are involved.
Clubs who are paying for members
listed on the renewal form have the option of
paying dues renewals online using a credit or debit card. Not
only will the club receive a receipt confirmation, but the credit card and
report will be processed immediately. To make the renewal, go to the
Club Business section of the TI website and then log into the ecommerce
section using your club number as "Login" and your club password. (The password is always included on the renewal form.) WHQ accepts
MasterCard, VISA, American Express and Discover. WHQ also accepts
check/debit cards that have a MasterCard or VISA insignia. Once into the
renewal page, select the renewals only option, check the box for each member
renewing and then proceed and complete the payment details.
Please Note: Even if all members haven’t paid their dues, you can start the online dues payment process as soon as you have six renewals. After that, you can return to the site at any time and pay for the others as their dues come in.
After completing an online renewal you will receive a confirmation email listing the members who have been renewed. Please forward this email on to the
so that District 70 has confirmation of the renewals.
If a club does not
wish to renew online, the recommended approach to
handling this invoice using a credit card is as follows
-
Place a check mark
in the box alongside the name of every member who is renewing
-
Add to the list, in
the same format, the names and addresses of members who are NOT shown on
the invoice for whom payment is being sent and whose Membership
Application (Form 400) is dated before 1st April or 1st October and has previously been
sent.
-
Add details of a
single member's credit card to cover payment of the due amount.
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Fax the invoice (all
sheets) back to Toastmasters International at 0015 1 949 858 1207, keeping
the original in your club records.
-
Contact the
(Ph 9327 6103) to advise
that this has been done and to report how many members were included on
the report.
The form is due at
Toastmasters International, by 1st April or 1st October respectively, but must
be received there no later than the 10th of the month if credit is to be
received for on-time submission.
As an alternative to using a credit card for payment, clubs can still
purchase a Bank Draft in $US for the amount owing. This must then
be either posted to the District Membership Returns Officer, posted direct
to Toastmasters International or sent by a courier bag together with the
completed invoice. (Keep a copy of this.)
There are 3 options
for sending the draft and invoice
-
Post them to
the District 70 Membership Returns Officer. The Membership Returns Officer
will check the form and draft for completeness and then forward them to TI together
with forms from other clubs. Send to
Membership Returns
Officer
113 Manning Road
Woollahra, NSW 2025
-
Post directly to
Toastmasters
International
P.O. Box 9052
Mission Viejo, CA, 92690,
U.S.A.
-
Send by courier bag
to
TOASTMASTERS INTERNATIONAL
23182 Arroyo Vista
Rancho Santa Margarita, CA,
92688, U.S.A.
If sending by either
post or courier, this can be done at a Post Office. Remember, do NOT send
courier packages to TI's Post Office Box.
If you fax or send forms directly to the U.S.A., please contact the
(Ph 9327 6103) to advise that this has been done
and to report how many members were included on the report. Alternatively, a
copy of the report should be made and sent to the Officer so that District
70 is aware that the club has met its obligations.
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Club elections must be
held at the first meeting in May each year. A Nominating Committee
should be appointed to approach Club members for each role. The Past
President is a good choice to chair that committee. The committee should
encourage suitable active members to stand. The committee should present a
report to the last meeting in April.
Elections should be run according to Renton's Guide for Meetings (see Chapter 3.25) and not in accordance with the information in the President's handbook (since that information is based on Robert's Rules of Order). They are normally conducted by the current President. In summary;
- Start with the President and work down.
- For each Office, take the Nominating Committee's nomination(s) and call for further nominations (normally 3 times) and then declare nominations closed.
- If you get 2 or more nominations for an office, stop and conduct a secret ballot.
- With only one nomination, put that to a voice vote and declare the person elected if the majority agree.
- Proceed to the next Office and repeat the procedure.
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You need to separately advise different details to TI and to District 70.
1. For TI, either
-
Enter and submit all details on line through the
Club Business section on the TI website, Or
-
Complete the
Club and Officer Information form and send it to,
TOASTMASTERS INTERNATIONAL
P.O. Box 9052
Mission Viejo, CA, 92690, U.S.A.
FAX: 0015 1 949 858 1207
2.
For District 70, either
-
Enter and submit all details on line through the
Entry form on this website, Or
-
Print and complete
the District
70 Directory Form and return it to,
The District 70 Directory Officer
P.O. Box 438
Randwick
NSW, 2031
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Go to the
Club Business section of the TI website and enter the details in the
appropriate online form.
If it is the President
or V.P. Education, then also send an email with the same details to
the
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Go to the
Club Business section of the TI website and enter the details in the
appropriate online form.
As well, send an email nominating
the change to the
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Send an email
nominating the changes to
the
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Either
a.
Go to the
Club Business Section of the TI website and complete an
application on-line. Members cannot submit their own applications,
but Club VPEs can do so on their behalf, verifying the validity of the
award in the process. If the VPE is applying for the award for themselves,
another club officer [excluding the Sergeant at Arms] must submit the
application.
b. Send form directly by mail or
fax to,
TOASTMASTERS INTERNATIONAL
P.O. Box 9052
Mission Viejo, CA, 92690, U.S.A.
FAX: 0015 1 949 858 1207 (If faxing, do not send a duplicate copy by
mail.)
If you have a query
about an award application,
email World Headquarters.
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Clubs should hold
their Table Topics and Humorous Speech Contests between June and
August. Club International Speech Contests and Evaluation Contests
should be held between November and February. In all cases, it is important
that the Contests are held before the date set for the Area Contest. Contact
your Area Governor to check that date.
It is a District recommendation
that judges for Contests at Club level should be selected from within the Club in order to provide training in contest judging for members.
Normally all Club members not entering the contest or acting as an official
should be scheduled to judge. Your Area Governor or an experienced
Toastmaster should be appointed as Chief Judge. The briefing by the Chief
Judge is very important, because this is normally the first experience of
judging that many members will have. Club Contests are the first step in the
training of members to eventually judge outside their Clubs at higher
levels.
Make sure that you have a copy of the Speech Contest Rules (copies are sent to all Clubs each year together with a Speech contest manual)
and that all speakers are eligible. Also ensure that you have all contest
forms (Judge's Guide and Ballot, Tiebreaking Judge's Guide and Ballot,
Timers Record Sheet and Instructions, Counters Tally Sheet, Biographical
Forms and Eligibility and Originality Form). The Eligibility and Originality
Form for the winner should be passed to the Area Governor after the contest.
Finally, ensure that
you have any perpetual trophies returned and obtain certificates and
personal trophies in good time from
District Supplies.
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These are white
postcards that are sent to the current President each March by Toastmasters
International. If a Club member is not attending the International
Convention in August, then sign the card and send it to the District
Governor whose address appears on the back of the card.
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You should email
Toastmasters International and
request that a duplicate be sent. Only one duplicate may be requested. Proxy
certificates are always sent to the address of the President on record at
WHQ.
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View
or print the District 70
Supplies Catalogue and
Price List or the see the page featuring the range of
District trophies.
Then open the
On-line Supplies Order Form and submit an order electronically
or print the
District 70
Supplies Order Form out to submit an order by post or fax.
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The
easiest way is to shop online at
TI's website.
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The
electronic District 70 Newsletter (District 70 E-News) welcomes articles, letters, photographs or even short pars
about Toastmasters activities within the District. Prepare the information
and save it in Rich Text Format (that is as an .RTF file). Then attach it to
an email and send to the
Alternatively, mail contributions to
District 70 Newsletter Officer
3 Begonia Street
Ormeau, QLD 4208
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Members and Club or
District Officers can record a personal change of address or other contact details online
at this
TI page. This is where a member can check and change their profile, but it requires the member to log in with their member number and password.
Club Officers can also update a member's address or other contact details online. To do this, go to the Club Business Section of the TI website and choose View/Update my Club's Membership Roster. There are 2 options. Edit Address or Edit other Contact Information.
Alternatively, send an
email to
addresschanges@toastmasters.org.
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If you
have questions or need help from World Headquarters, use the appropriate
email link on this
TI contact page.
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Download and read this
TI step
by step guide on How to Build a Toastmasters Club. Also download
an Application to Organise form. After studying these,
to advise details of your proposed project and to ascertain what assistance
District can provide.
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Does District 70 have policies in place in regard to the operation of the District? The District operates under the Toastmasters International District Administrative Bylaws and has adopted further ongoing polices to govern its operation. These consist of resolutions passed by the District Council. They are collected together in a document known as the Continuing Motions. This document is also included in the Agenda and Report book for the 2 meetings of the District Council held each year. |
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Download and complete this
Toastmasters Club Supension Resolution. Also
to advise details of your proposed action.
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See
details about the Ralph
Smedley Fund and making a donation. All amounts quoted are in $US and
donations should be in the form of a $US Bank Draft.
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Do Toastmasters Clubs in Australia have Public
Liability cover?
District 70 has a $20,000,000 public liability policy that covers official
District and Club functions.
You can print out a copy
here.
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No. As
a non-profit body with a turnover of less than $100,000 per annum, there is
no requirement for a Toastmasters Club to register for GST and Clubs
should not do so. Thus GST should not be charged on items like fees.
However, Clubs cannot recover any GST charged on purchases such as meals or
room rent.
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The
Australian Taxation Office (ATO) has traditionally ruled that Toastmasters
Clubs are exempt from income tax under paragraph 23(e) of the Income Tax
Assessment Act. The ATO has issued a publication, Club Pack - A
taxation guide for clubs, societies and associations which covers
Clubs such as Toastmasters . The exemption under paragraph 23(e) is because
a Toastmasters Club is defined as a public educational institution.
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The
Australian Business Number (ABN) is the single identifier that businesses
and non-profit organisations use to deal with the ATO and other
organisations. A Toastmasters Club is an entity carrying on an enterprise
and as such can register for an ABN. To paraphrase Club Pack,
the fact that activities of a Club are limited to supplying educational
services to members of the Club does not prevent those activities being
regarded as being in the form of a business.
Although Toastmasters Clubs are not registered for GST and are income tax
exempt, many do find it necessary to have an ABN to facilitate conduct of
their affairs. For example an ABN is necessary for a club to register a club.org.au domain name for a Club website. An ABN is also required when a Club has to raise invoices in
cases such as;
-
For
members whose fees are paid by their employers.
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For Speechcraft
students whose fees are paid by their employers
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Clubs that are also sub-Clubs of venues such as RSL or Catholic Clubs and
who receive grants from their host body
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Clubs that receive a grant from a local government or other organisation.
In all
these cases, it is much easier for the paying body to provide the funds if
they receive an invoice quoting an ABN. Otherwise they are required to
withhold 48.5% of the payment unless they can be satisfied that the whole of
the payment is exempt income. While it is, experience has shown that it is
very hard for Clubs to satisfactorily prove this. Quoting an ABN removes all
difficulties.
It is important to note though that such invoices are not TAX INVOICES and
should not be called such. A Tax Invoice is one that includes a GST
component and Toastmasters Clubs do not charge GST.
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A Club
can apply to
register for an ABN on the Internet.
In
completing the ATO form, select the following answers;
For
taxation purposes -
Company, Partnership or Other Organisation
Type of organisation -
Other unincorporated entity
Non-profit organisation -
Yes
Charitable institution -
No
Deductible gift recipient -
No
Currently an income tax exempt organisation -
Yes
Main industry - Education
Main activity - Providing
training in communication and leadership skills
You
will also be asked to supply the names, dates of birth and Tax File Numbers
of at least 2 officers, together with a place of business that is not a Post
Office box.
Because Toastmasters Clubs do not employ people, engage contractors or do
any other activity that may cause a PAYG obligation to arise, there is no
need for a Club to submit either a tax return or an Instalment Activity
Statement (IAS).
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